Meeting Minutes Copy

As a Time and Materials company, every meeting cuts into our Billable Hours. Every single meeting requires Meeting Minutes. The owner of the Minutes is defined by who is in the meeting. 

Meeting Minutes

As a Time and Materials company, every meeting cuts into our Billable Hours. Every single meeting requires Meeting Minutes. The owner of the Minutes is defined by who is in the meeting. 

Who Owns Meeting Minutes?

All team members attending the meeting have a responsibility to ensure that Meeting Minutes are completed, but the team member with the least amount of material to present to the client is the owner of the Meeting Minutes. 

For internal meetings, it is the Account Manager or Project Manager that is responsible. If neither of them is in the meeting, it is the person who called the meeting that is responsible.

Meeting Minutes can be delegated to anyone in the meeting. It is only important that they are completed

What Should be in Meeting Minutes?

Meeting Minutes should:

• Use the Meeting Minutes template
• Feature the agenda as previously stated
• Feature notes structured to follow the agenda of the meeting
• Document the attendees from all parties represented and their roles
• Document every question asked and who asked it
• Document the answer to every question and who gave it
• Precisely and concisely document details of the discussion. If you don’t understand something said, but one of our team members does, simply write it down

Meeting Minutes will be distributed to all attendees no later than the end of the day on the day that the meeting has taken place.

Each client should have a single Google doc that keeps the on-going Meeting Minutes.

Minutes from each individual meeting should also be posted as a “post” in Slack with the title of the meeting from the calendar invite and pinned in the channel for easy recovery and search.